OFFICIAL PUBLICATION OF THE WEST VIRGINIA BANKERS ASSOCIATION

Pub. 13 2022 Issue 2

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The Educated 3(16) Fiduciary

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Many financial organizations tout the benefits of their ERISA 3(16) fiduciary services, and, frankly, many of these messages can sound irresistibly compelling. But buyer beware; not all 3(16) fiduciary services are created equal. In today’s increasingly litigious environment, it is imperative for plan sponsors to be educated consumers of 3(16) fiduciary services.

Running a qualified retirement plan for employees is like running a business for clients. Just as with a business, the
administrative responsibilities and liabilities of operating a plan are significant. The Department of Labor (DOL) views all
business owners who sponsor retirement plans for employees as “3(16)” fiduciaries under federal law [ERISA Section 3(16)]. A 3(16) fiduciary is responsible for ensuring the plan is operated in compliance with the rules of ERISA day in and day out. One can say “the ERISA buck stops here” on the 3(16) plan administrator’s desk.

As fiduciaries, plan sponsors are held to the highest standard of care and must operate their plans in the best interest of
participants. That means their actions with respect to their plans will be judged against the “Prudent Person” rule, which says that all decisions and acts must be carried out “ … with the care, skill, prudence, and diligence … ” of a knowledgeable person. The DOL assumes plan sponsors know what they are doing when it comes to running a plan, and if they don’t, they should seek out competent support or be at risk of a fiduciary breach. From an ERISA standpoint, a plan’s “Jack of all trades” must be master of all – not none.

The DOL can hold plan sponsors personally liable for failing to fulfill their fiduciary obligations to their plan participants.
Plan fiduciaries who fail in their duties can also face costly civil and criminal penalties. Perhaps even jail time. This makes
a strong argument for seeking expert help in running a qualified retirement plan. Thank goodness ERISA allows plan
sponsors to outsource their 3(16) fiduciary responsibilities by formally appointing another entity to assume some of their plans’ administrative functions.

By engaging a 3(16) plan administrator, the plan sponsor shifts fiduciary responsibility to the provider for the services
specifically contracted (e.g., plan reporting, participant disclosures, distribution authorization, plan testing, etc.). It is important to note that a plan sponsor may never fully eliminate its fiduciary oversight responsibilities for the plan
and remains “on the hook” for the prudent selection and monitoring of the 3(16) plan administrators.

There are lots of organizations out there that offer outsourced 3(16) fiduciary services (e.g., TPAs, trust companies, RIAs, etc.). The process of selecting a 3(16) outsourced solution must be carried out in a prudent manner and solely in the interest of the plan participants. The DOL requires the plan sponsor to engage in an objective process designed to elicit information necessary to evaluate candidates considering, but not limited to, the following:

  • Qualifications of the service provider;
  • Whether it has a consistent track record of service;
  • Its professional “bench-strength” and tenure of staff;
  • The quality of services provided; and
  • Reasonableness of the provider’s fees in light of the
    services provided.

In addition, such a process should be designed to avoid self-dealing, conflicts of interest or other improper influence.

In the delicate area of plan administration, it’s prudent to go with an experienced professional. Pentegra is a “fiduciary
first” and has been for over 75 years. Pentegra’s 3(16) Fiduciary Solutions are comprehensive, proven and flexible.

Richard W. Rausser has more than 30 years of experience in the retirement benefits industry. He is Senior Vice President of Thought Leadership at Pentegra, a leading provider of retirement plans and fiduciary outsourcing to organizations nationwide. He holds an M.B.A. in Finance from Fairleigh Dickinson University and a B.A. in Economics and Business Administration from Ursinus College.

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